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PHILMONT EXPEDITION UNIT REGISTRATION FOR 2015

Philmont Scout Ranch is the Boy Scouts of America's largest national High Adventure Base. Its 34 staffed camps and 55 trail camps provide an unforgettable adventure in the high country along hundreds of miles of rugged, rocky trails.  For more information about all that Philmont has to offer visit their website at philmontscoutranch.orgExternal Link

Unit reservation requests for 2015 Expeditions for Philmont Scout Ranch will be made online beginning Monday, October 28 thru Sunday, December 1, 2013.  The following is a section of the Philmont 2015 Registration Packet.  If your unit is interested in attending Philmont in 2015 please download and carefully review the complete 2015 Registration Packet.

1. From Monday, October 28 thru Sunday, December 1, 2013, reservation requests will be accepted via internet for 12-day and 7-day Expeditions.

2. Reservations will not be assigned in the order that requests are made. Reservations will be picked randomly by computer after December 1, the close of the reservation request period. Special Note: Boy Scout Troops, Varsity Teams, Venturing Crews, and Explorer Posts who have officially been on the *Reserve List for the past four consecutive years (2014, 2013, 2012, 2011) will be given priority treatment. These units still need to place an entry for their unit and the system will grant a reservation before the other requests are randomly considered. Units who should have been eligible for this offer but have found alternate ways to allow their youth members to participate in 2014 (i.e. participating in a Council Contingent or joining another unit and participating as part of their reservation) should voluntarily withdraw from the 2015 reservation system and honor the minimum participation requirement of every other year.

3. Units may make only one reservation request during this process. However, the request may be made for consideration of multiple arrival dates.  Please do not attempt to make duplicate reservation requests.

4. A unit representative may place a reservation request for members of their chartered unit only, but are not limited to one crew (maximum crew size = 12 participants), however, please be realistic when estimating attendance to avoid unnecessary expense (forfeited fees) and to permit the maximum number of units to obtain a reservation. Please refer to the formula on the worksheet to determine the number of crews you are requesting.

5. A worksheet is provided in order to assist you in collecting the information required to place your reservation request.  Please complete the worksheet and have it available when you access the website. DO NOT SEND THE WORKSHEET TO PHILMONT.

6. Unit representatives may log on to http://philmontreservations.wslive.com/2015 during their assigned week that corresponds with their BSA Region or during the Open Week.   *Units within the Pony Express Council are part of the Central Region and can Register during Week Four.

Week Four: Central Region ~ Nov 18 - 24

Week Five: Open Week (Any Region) ~ Nov 25 – Dec 1

Please Note:Week Four Registration will begin at 12:00 am Central Standard Time.

7. The system will allow the unit representative to create a new password to allow changes or corrections to the unit reservation entry within their assigned week or during the open week. The representative will receive a confirmation email at the conclusion of the request process. Only one record is kept on file for each unit. 

8. Once the unit reservation request window closes, the system will randomly select units to receive reservations.  When 2015 reaches capacity, groups will continue to be drawn and placed on a *Reserve List for 2015 in the event of cancellations.

9. Units with a confirmed 2014 reservation for Philmont may not place a request for 2015 – units may not attend in two consecutive seasons.  Reservations may not be transferred from one unit to another.  Philmont will maintain the *Reserve List and contact the next available group on this list in the event of a cancellation.

10. After the computer selection process is completed, an email will be sent to each representative giving them their unit’s status. This will take place during the middle of December. A hard copy of the registration results will be sent in January.

11. A $100 non-refundable deposit, per participant will be due February 28, 2014.

12. Questions about the 2015 registration process may be directed to Philmont Scout Ranch by email to camping@philmontscoutranch.org or by phone: 575-376-2281.

*The “Waiting List” has been renamed “Reserve List”

LOG ON TO: http://philmontreservations.wslive.com/2015 during your BSA Region’s assigned week (Nov 18 - 24)
or during the open week (Nov 25 – Dec 1) to make your reservation request.